As the digital world grows, the need for compliance operation in financial institutions continue to grow every day across Europe.

Saying that compliance is expensive and unneeded is not a smart move since the cost of non-compliance surpasses the illusion of freedom you have.

According to the Liminal Link Index, global AML fines increased to $5 billion in 2022. In the EU, KYC/AML regulations are implemented differently across various sectors built with technology. One such body is the European Telecommunications Standard Institute (ETSI), which recommends technical standards for identity verification. We also have the European Banking Authority (EBA), which issues guidelines on solutions for verifying remote customers.

Due to the legal compliance requirements of the European region, businesses in the region may find compliance operations cumbersome. Simplifying compliance requires a workflow builder that provides clients with the tools they need for customised identity verification procedures. Thankfully, Youverify offers a simple and comprehensive way to ensure compliance though its Workflow Builder.

Why is Workflow Builder important for KYC and AML Compliance?

Compliance processes involving EU KYC/AML regulations can pose several challenges to financial institutions due to its complex nature. Here are some of the issues they can encounter:

1. Complex regulatory landscapes

The European regulatory landscape is constantly evolving, and institutions are required to stay afloat with the latest directives and guidelines.  When they cannot keep track of the regulatory processes, they are bound to run into issues with financial bodies officiating their policies.  A workflow builder will go a long way to address the numerous regulatory requirements, placing them one step after another to ensure no exclusions.

2. Manual processes

Traditional KYC and AML procedures rely primarily on manual data entry and verification, which results in inefficiencies, errors, and increased operational costs. With a workflow builder, financial institutions can enjoy a seamless arrangement of onboarding processes.

3. Data silos

It can be challenging to keep a single, unified picture of customer data because information essential to KYC and AML compliance is frequently dispersed across several systems and departments.

4. Customer Friction

Customers may become upset and leave your business if you have drawn out onboarding procedures or need them to submit documents repeatedly.

Why the Youverify Workflow Builder is a great solution

Youverify’s Workflow Builder is especially applicable in many settings, as compliance is applied on a grand scale. Some ways customers can integrate the workflow builder into daily business processes are business account opening, credit underwriting, KYC for remittance, KYC for crypto, KYC for drivers, and KYC for third-party agents.

The workflow builder is applicable to help build a sequence of flexible verifications and help manage a business's step-by-step requirements. Here are some of the reasons why a workflow builder is necessary for KYC/AML verification

1. Build EU-compliant KYC/AML policies

Financial service providers must manage their onboarding processes by investigating regional compliance requirements, obtaining the necessary identity signals, and integrating them into their experience.

In line with the EBA guidelines, a bank onboarding process must highlight some options for customers to be deemed compliant. These include a combination of document verification, biometric verification, one-time passwords, device intelligence, and qualified electronic signatures. With Youverify Workflow Builder, you can access a curated library of verification methods, including ETSI-standard identity verification. 

2. Increase user approvals 

With a workflow builder, you can cater to local markets without using a one-size-fits-all approach. Different markets have different regulatory requirements, even if they are both in the EU. 

You can build stipulated processes for each market by redirecting your customers to other markets using geo-location according to their needs. By so doing, you cater to the regulatory needs of each region without scaring off customers from one.

3. Optimize onboarding experiences

Employing the Youverify workflow builder creates the ideal onboarding experience for the EU by balancing ETSI-compliant verifications with those in line with EBA guidelines.

 With the workflow builder, you can create seamless workflows with no code and have an in-depth analysis of suspected fraud rates, which helps you plan for the future.

4. Centralized data management

With the workflow builder, financial institutions can pool customer data from different sources into a centralized system. This helps to give a more unified view, which enables better risk assessment, enhanced due diligence, and better decision-making.

Building EU KYC and AML Workflows with Youverify

Let's now examine how financial institutions can create strong EU KYC and AML workflows by utilising the capabilities of Youverify Workflow Builder:

1. Template Selection: 

Start by choosing a template that complies with the particular needs and legal requirements of your school. Youverify Workflow Builder provides a selection of pre-made templates suited to various EU industries and legal regions.

2. Customization: 

Customize the chosen template to meet the specific requirements of your organization. To comply with internal regulations and legal requirements, personalize data fields, verification processes, and decision criteria.

3. Integration: 

Make sure that Youverify Workflow Builder is properly integrated with current databases and systems to facilitate data interchange and interoperability. The accuracy of KYC and AML checks is improved and real-time validation of customer data is made possible by this integration.

4. Automation: 

Make use of the platform's automation features to expedite time-consuming chores and decision-making procedures. To automate regular inspections, notifications, and escalations and free up resources for more strategic tasks, set up rules and triggers.

5. Continuous Monitoring

Establish continuous monitoring systems to quickly identify and address any unusual activity. Youverify Workflow Builder makes it possible to monitor client behaviour and transactions in a proactive manner, allowing for prompt intervention and reporting compliance requirements.

6. Analytics and Reporting

Use Youverify Workflow Builder's analytical features to learn more about the KYC and AML performance of your organization. To prove compliance to stakeholders and regulators, create thorough reports, dashboards, and audit trails.

Bottom Line

In the dynamic field of EU KYC and AML compliance, financial institutions need to adopt inventive approaches to maintain regulatory compliance and efficiently manage risks. 

With the help of Youverify Workflow Builder, institutions may achieve regulatory compliance, improve operational efficiency, and provide better customer experiences by using a comprehensive platform for building, automating, and optimising KYC and AML workflows.

Financial institutions can confidently negotiate the complexity of EU KYC and AML compliance by utilizing the capabilities of Youverify Workflow Builder. This not only ensures the integrity and security of the financial system but also builds consumer loyalty and trust.

To try out the Workflow Builder demo, visit Youverify’s product page for more compliance tools

Helpful Resources
 

• Key Differences Between KYC and AML Compliance
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Updated October 10, 2024, by Temitope Lawal